Privacy Policy
Last updated: 10/24/2025
1. Introduction
Welcome to TFC Calculator (“we”, “our”, or “us”). We respect your privacy and are committed to protecting your personal data. This privacy policy will inform you about how we look after your personal data when you use our website and mobile applications (iOS and Android) and tell you about your privacy rights and how the law protects you.
2. What TFC Calculator Does
TFC Calculator is a free tool that helps UK parents calculate government contributions for their Tax-Free Childcare costs. Our service allows you to:
- Calculate the 20% government top-up for childcare expenses
- Track your quarterly top-up usage and limits
- Manage multiple children and their childcare payments
- Monitor payment history and reconfirmation dates
- Export your data for record-keeping
3. Data We Collect
3.1 Personal Data
We may collect, use, store and transfer different kinds of personal data about you:
- Child Data: includes child names (optional), dates of birth, and reconfirmation dates
- Payment Data: includes childcare payment amounts, dates, and descriptions
- Usage Data: includes information about how you use our website and mobile apps
- Technical Data: includes internet protocol (IP) address, browser type and version, device information, operating system, and app version
- Analytics Data: includes interaction patterns, feature usage, and error reports
3.2 Local Storage
Most of your personal data (child information and payment history) is stored locally on your device and is not transmitted to our servers. This includes:
- Child names, dates of birth, and reconfirmation dates
- Payment amounts, dates, and descriptions
- Calculator preferences and settings
4. How We Use Your Data
We use your personal data for the following purposes:
- To provide and maintain our calculation service
- To improve our calculator and user experience
- To analyze usage patterns and feature adoption
- To detect and prevent technical issues
- To monitor app performance and crashes
- To ensure compliance with UK Tax-Free Childcare regulations
5. Third-Party Services
5.1 Analytics and Performance
We use the following services to analyze and improve our applications:
- Vercel Analytics for web usage analytics
- PostHog for product analytics and user behavior insights
- Sentry for error tracking and performance monitoring
5.2 Mobile App Services
Our mobile applications use the following services:
- Google AdMob for displaying advertisements
- RevenueCat for managing in-app purchases and subscriptions
- Expo services for app updates and crash reporting
5.3 App Distribution
Our mobile apps are distributed through:
- Apple App Store (iOS)
- Google Play Store (Android)
6. Data Storage and Security
Your calculation data is primarily stored locally on your device. For data that is transmitted to our servers:
- We use industry-standard encryption in transit
- Anonymous analytics data is stored with our third-party providers
- No personally identifiable calculation data leaves your device
- Error reports may contain anonymized usage information
7. Data Sharing
We do not sell, trade, or otherwise transfer your personal data to third parties, except as described in this policy:
- Anonymous analytics data shared with our analytics providers
- Error reports shared with monitoring services for debugging
- Aggregated usage statistics for service improvement
- When required by law or to protect our rights
8. Your Rights
Under data protection laws, you have rights including:
- Your right of access to personal data
- Your right to rectification of inaccurate data
- Your right to erasure of your data
- Your right to restrict processing
- Your right to data portability (export feature)
- Your right to object to processing
- Your right to withdraw consent
Since most data is stored locally on your device, you can exercise many of these rights directly through the app settings or by deleting the app.
9. Children's Privacy
While our service is designed to help parents calculate childcare costs, we do not knowingly collect personal information from children under 13 years of age. The child information entered into our calculator is controlled by parents/guardians and stored locally on their devices.
10. Changes to This Policy
We may update this privacy policy from time to time. We will notify you of any material changes by posting the new privacy policy on this page and updating the “Last updated” date.
12. Disclaimer
TFC Calculator is an independent tool and is not affiliated with HMRC or the UK government. This calculator is for guidance only. Always check with HMRC for official Tax-Free Childcare information and requirements.